Conference & Submission Policy

Papers accepted and presented at ICVEE 2026 will be submitted for possible inclusion in the IEEE Xplore Digital Library. IEEE reserves the right to exclude papers from publication if they are not presented by an author at the conference or do not meet IEEE publication requirements.

Artificial Intelligence (AI) & Similarity Policy

Any use of AI-generated content (including text, figures, images, or code) must be disclosed in the acknowledgements section, specifying the AI tool used and the relevant parts of the paper. The use of AI solely for language editing or grammar improvement does not require disclosure but is recommended.

Authors must ensure that the manuscript similarity index is below 30%. Submissions with a similarity score of 30% or higher will be rejected and not considered for ICVEE 2026.

Plagiarism Policy

Whether intentional or not, plagiarism is a serious violation. Plagiarism is the copying of ideas, text, data and other creative work (e.g., tables, figures and graphs) and presenting it as original research without proper citation. We define the maximum plagiarism of 20% similarity is acceptable.

Plagiarism, whether intentional or unintentional, is a serious violation of academic integrity. Plagiarism includes the use, copying, or reproduction of ideas, text, data, or other creative works (such as tables, figures, graphs, and images) without proper acknowledgment or citation, and presenting them as original work.

All submitted manuscripts to ICVEE 2026 must be original, unpublished, and not under consideration for publication elsewhere. Authors are fully responsible for ensuring the originality of their submissions.

ICVEE 2026 applies a plagiarism screening process using similarity detection software. A maximum similarity index of 20% is acceptable, excluding references, citations, and commonly used technical phrases. Any manuscript exceeding this limit may be subject to rejection or revision at the discretion of the conference committee.

The conference committee takes plagiarism very seriously. Manuscripts found to contain plagiarism at any stage of the review or publication process before or after acceptance will be immediately rejected or withdrawn without prior notice. The decision of the committee in such cases is final.

By submitting a manuscript to ICVEE 2026, authors agree to comply with this plagiarism policy and uphold the highest standards of academic honesty and ethical publishing.

No Show Policy

To be included in the ICVEE 2026 Proceedings and eligible for publication in IEEE Xplore, at least one author must register and present the paper at the conference. Papers that are not presented will be excluded from the proceedings, and registration fees are non-refundable.

Copyright Notice

Prior to publication by the IEEE, all authors or their employers shall transfer to the IEEE in writing any copyright they hold for their individual papers. The following is the pre-information about the IEEE Copyright notice. The complete and signed IEEE Copyright Form will be required during the accepted full paper submission process. Regular IEEE Copyright Form will be used.

Alternatively, IEEE copyright forms can be downloaded in PDF format and should be uploaded as a separate document with your full paper submission.

Final Manuscript Preparation (CAMERA-READY)

Uploading final manuscripts for accepted papers is essentially the same as uploading your review manuscript.
Do NOT register a new paper.

Please make sure that the title and authors entered are correct before performing these steps:

1. Prepare your final manuscript according to the comments from the reviewers.
2. Ensure that the formatting follows the IEEE Conference style
   (templates):
   4–6 pages, two columns, A4-size page. The paper must not contain any page numbers.
3. Extra pages (up to 8 pages) are allowed with an additional charge.
4. Generate the PDF of your final manuscript using IEEE PDF eXpress to ensure that it is IEEE Xplore compliant.
5. Conference ID: 66651X
6. Click here for instructions on how to use IEEE PDF eXpress.
7. The maximum similarity rate is 20% (including references). Papers above this limit will not be considered.
8. In EDAS, go to My Papers and click Upload Paper.
9. You will be prompted to submit the IEEE copyright form (eCF).
10. EDAS will check formatting compliance, including embedded fonts.
11. IEEE may exclude papers not presented at the conference (no-show policy).