Frequently Asked Questions (FAQ)
General Information
What is the date and location of the conference?
The conference will be held on September 17–18, 2026, at Swiss-Belhotel near Juanda International Airport, Surabaya.
How can I register for the conference?
You can register for the conference through our official website by visiting the registration page and completing the required information.
What is the conference theme or focus?
The theme of this year’s conference is “Shaping a Sustainable Future with Green Innovation and Industry Collaboration for Education and Intelligent Technology Advancements”.
Is there an early bird registration deadline?
No, there is no early bird registration deadline for this conference.
Will the conference be held in person, virtually, or in a hybrid format?
The conference will be conducted in a hybrid format, allowing both in-person and virtual participation.
Submissions and Presentations
How do I submit a paper for the conference?
Papers must be submitted through the online submission system available on the official conference website. Please follow the submission guidelines carefully.
What are the important submission dates?
Call for Paper: February 9, 2026
Submission Deadline 1: May 9, 2026
Submission Deadline 2: June 5, 2026
Acceptance Notification: July 27, 2026
Camera Ready: August 14, 2026
Conference Date: September 17–18, 2026
Are there specific guidelines for paper formatting?
Yes. All submitted papers must follow the IEEE Conference formatting guidelines. Authors are required to use the official IEEE template (Word or LaTeX). Papers should be written in Times New Roman, 10-point font, with a maximum length of 6 pages including figures, tables, and references. Final submissions must be in PDF format and comply with IEEE PDF eXpress requirements.
When will I be notified if my submission is accepted?
Authors will receive acceptance notifications on July 27, 2026.
How long should presentations be?
Each presentation is allocated 15 minutes, followed by a 10-minute Q&A session.
Can I request a specific time slot for my presentation?
Specific time slots cannot be guaranteed. However, authors may indicate their preferences during submission, and the committee will try to accommodate them when possible.
During the Conference
What is the schedule for the conference?
The complete conference schedule will be published on the official website and included in the conference program booklet.
Will meals be provided during the conference?
Yes, lunch and coffee breaks will be provided for all registered onsite participants.
Is Wi-Fi available at the conference venue?
Yes, complimentary Wi-Fi will be available throughout the conference venue.
Post-Conference
Will conference materials be available after the event?
Yes, presentation files and conference materials will be accessible online for registered participants after the event.
How can I obtain a certificate of attendance or participation?
Certificates will be sent via email within two weeks after the conference concludes.
Is there a feedback or evaluation form?
Yes, participants will be asked to complete a feedback form at the end of the conference to help improve future events.
Contact Information
Who can I contact for more information?
Please contact the conference support team at icvee@unesa.ac.id for further inquiries.
How can I stay updated on conference announcements?
Updates and announcements will be posted regularly on the official conference website.
